Terms and Conditions for the Group Hire of Calico Barn
The facilities at The Barn on The Bay include 5 bedrooms, 3 bathrooms, self catering kitchen & dining facilities and living area.
Access is also available to a paddock area outside (this may be shared with other guests in farm accommodation).
The payment is due in two equal instalments with 50% of the total price to be paid on signing this agreement (the ‘Booking Fee’). The remaining 50% of the total price to be paid six months prior to the event (the ‘Final Payment’).
Payment by bank transfer or cheque. We will accept card payment but there will be a processing fee of 2.5%.
Damage / Breakages Deposit
A Damage / Breakages Deposit of £500 is to be paid two months prior to the event this in addition to the hire price and the additional items. The Deposit will be returned to the Hirer at the end of the Hire Period if the facilities are left at the end of the Hire in a clean, undamaged and tidy condition. A card pre-authorisation may be offered as an alternative to hire deposit.
Calico Barn is part of a woworking farm and Hirers must be responsible for all members of their party, especially children, and ensure that they do not venture unauthorised into the farm buildings or any other areas than the paddock.
Calico Barn is a self catered bunkhouse and when there are group bookings in we do not offer any of the following services
○ Co-ordination services
○ Cleaning service of Calico Barn during the hire
Calico Barn is a no smoking premises, smoking is only permitted in the designated area outside. This includes the use of vapour cigarettes in any of the buildings.
We reserve the right to ask groups to leave without compensation ahould they be disruptive, abusive or we suspect damage.
As Calico Barn is on a working farm we do not permit the use of fireworks or Chinese Lanterns.
We do not permit dogs in Calico Barn under any circumstances. If guests are found to have brought pets into the Barn they will be asked to leave immediately without compensation or refund. Dogs are not permitted to be left overnight in cars.
Should the cancellation be
○ More than 2 months before the hire the final payment will not be deemed payable.
○ Less than 2 months before arrival there will be no refund unless the barn is re-hired. Any card fees will not be reimbursed.
We reserve the right to cancel your booking if any part of the premises is closed or unavailable, or we are otherwise not able to perform our obligations under this Agreement, because of any event or circumstance beyond our control (although we shall use our reasonable endeavors to give you at least 7 days’ notice except in an emergency). In this event your Booking Fee and any further monies paid will be refunded in full within 7 days of the notice of cancellation. We will have no further liability or obligations in the event of such cancellation.
We do not provide any food for group hire and all catering provision must be made by the hirer. There is an oven, microwaves and hobs available and barbeques can be supplied at an additional cost.
Car parking will be provided in an area designated. We do not accept any responsibility for any loss or damage caused to guests’ cars or the contents thereof whilst on the premises.
Loss and Damage
The Hirer undertakes to keep the facilities including Calico Barn in an undamaged and tidy condition. The Hirer undertakes to indemnify The Barn on The Bay against all losses, claims, actions, proceedings, damages, costs and expenses and any other liability arising in any way from this
Agreement or any breach of the Hirers obligations under this Agreement or the use of Calico Barn and its grounds by the Hirer, his guests and contractors. In the event of loss or damage the cost of rectification will be assessed by us and deducted from the Breakages Deposit.
We do not accept any responsibility whatsoever for any loss or damage to the property of any Hirer Parties on or off the premises before, during or after the period of the contract. Insurance cover for any such loss or damage is the responsibility of those persons.
Any issues that are found with the Barn must be reported immediatley so that they may be addressed. We will not enter into any negotiations after the hire period is over.
The Owner does not accept responsibility for consequential loss suffered by the Hirer, its servants, contractors or licensees following cancellation or abandonment of any event.
This agreement does not apply to Weddings held at Calico Barn which are subject to separate Terms & Conditions.
This Agreement is personal to the Hirer who may not without prior written consent transfer it to any other person.
If the hirer constitutes two or more people, they enter into all obligations of the Hirer jointly and severally.
This Agreement constitutes the entire agreement and understanding between the parties and supersedes all prior discussions and agreement between the parties.
No alteration to these terms and conditions will be binding on us unless in writing and signed by the Licensor.